The City of Rohnert Park is seeking a Project Manager to provide project oversight and implementation of the City’s utility, roadway, building and facility capital projects. This position requires progressively responsible experience in the administration, budget and management of capital improvement projects, as well as knowledge of civil engineering design and construction principles and practices as applied to public works projects, building construction, facilities maintenance, and rehabilitation.
TO APPLY:Please visit "Job Opportunities" at
www.rpcity.org to complete an online application and the required supplemental questionnaire. Work history must include all employment for the last ten years. All applications will be screened for completeness and possession of minimum qualifications. Applications will be reviewed in detail to identify the most qualified candidates to interview.
PLEASE NOTE:You may submit a resume or other relevant documents to further describe your qualifications; however, "See Resume" will not meet the requirements to submit a complete application, including employment history, or be accepted in lieu of responses to supplemental questions.
DEFINITIONUnder general direction, performs contract administration and supervision of capital improvement projects involving City facilities; supervises, coordinates, and implements assigned projects and activities; coordinates projects and activities with other City divisions, developers, and outside agencies from inception through and including final construction; performs budgetary, fiscal, organizational, and administrative studies; conducts field inspections of City facilities and City-maintained areas; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISEDReceives general direction from the assigned management staff. Exercises technical and functional direction over and provides training to lower-level staff.
CLASS CHARACTERISTICSThis is a professional class with project development, administrative, project management, project accounting/budget, and day-to-day operational responsibilities. Specific responsibilities require comprehensive knowledge of the development and provision of project management, as well as practices of construction, architecture, and engineering, the ability to organize and oversee the work of staff and/or contractors, to coordinate and oversee inspection activities, and the ability to execute various administrative responsibilities with heavy emphasis on creating specialized designs and maintenance systems.
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Serves as project manager for capital improvement projects, including supervising and coordinating the activities of consultants during design, bid document and specification preparation, and project implementation; develops and recommends awards of contracts; performs construction management.
- Develops and implements plan check reviews and inspections of various projects for compliance with City standards; attends staff review committee and design review meetings; coordinates projects with community groups to ensure community support and understanding of each project.
- Plans, directs, and coordinates the department’s capital improvement project work plans; meets with staff to identify and resolve problems; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures.
- Prepares and reviews bid documents, requests for proposals, and contracts; assists in the bid process for services and materials related to various projects; participates in the selection of contract services; verifies contract insurances, licenses, experience, and references meet City standards.
- Inspects, tracks, and evaluates contractor performance and progress according to industry standards.
- Coordinates activities to ensure smooth and cost-effective operations.
- Participates in the development and administration of the Capital Improvement Program Budget; in collaboration with others, monitors approved budget, approves expenditures, forecasts additional funds needed for project implementation, and recommends adjustments as necessary.
- Prepares and monitors capital improvement project schedules and coordinates implementation of assigned projects through completion.
- Coordinates the development of long-range design goals, planning objectives, and development standards for public right-of-way improvement projects.
- Performs inspections during all phases of infrastructure and capital improvement construction projects for conformance with approved plans, specifications, contract provisions, and safe work practices in accordance with all applicable laws, codes, and regulations.
- Represents the City in negotiating and conferring with consultants, outside jurisdictions, agencies, City staff, and others involved in capital improvement project execution.
- Researches and responds to questions and provides information to contractors, City staff, and the public; investigates complaints; recommends corrective actions to resolve issues; interprets operating policies and procedures to staff and the public.
- Evaluates and maintains records on the status of projects; prepares reports and correspondence.
- Conducts research on new ideas for projects; evaluates City and community needs and recommends projects to meet those needs; recommends modifications projects, policies, and procedures as appropriate.
- Identifies funding sources for future projects; researches grant opportunities; prepares and submits grant applications.
- Attends and participates in professional group meetings; stays abreast of new trends and innovations in the fields of construction project management, landscape architecture, park design, recreational social ecology, and urban environmental resource/open space management.
- Coordinates and assists with the environmental review process (CEQA and NEPA) for assigned projects.
- Engages community input by giving public presentations, designing and conducting surveys, responding to daily email and phone inquiries from the public.
- Drafts reports and correspondence for department management staff, City management, City Council, and other agencies.
- Performs related duties as assigned.
In performing the duties described above, the incumbent is expected to:
- Provide outstanding and friendly customer service.
- Create and maintain a respectful and collaborative working environment.
- Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible.
- Demonstrate care for the organization, customers, and coworkers.
- Perform work of the highest quality possible.
- Practice and encourage initiative and innovation to improve the workplace.
KNOWLEDGE OF:- Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
- Principles and practices of planning and engineering including the design, construction, and maintenance requirements of capital improvement projects.
- Modern developments, current literature, and sources of information regarding planning and engineering.
- Capital Improvement Program budgeting and funding practices.
- Principles and practices of project management and evaluation, including goal setting, scheduling, the development of objectives, work planning and organization, budgeting, purchasing, and contractor management.
- Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility.
- Modern office practices, methods, and computer equipment and computer applications.
- Records management principles and practices.
- Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
ABILITY TO:- Research, design, prepare, and evaluate plans, contracts, and specifications for accuracy and conformance with accepted standards, compliance with appropriate laws, codes, regulations, and community needs.
- Examine plans, specifications, designs, cost estimates, and legal descriptions for a variety of capital improvement construction projects.
- Develop and administer contracts for professional services in a public agency setting.
- Conduct projects, evaluate alternatives, make sound recommendations, and prepare technical reports.
- Interpret, apply, explain, and ensure compliance with Federal, State, and local laws, rules, regulations, policies, and procedures.
- Understand, interpret, and successfully communicate both orally and in writing, pertinent department policies and procedures.
- Identify problems, research and analyze relevant information, and develop and present recommendations and justification for solution.
- Plan, organize, direct, and coordinate the work of technical, administrative support, and contract personnel, as needed; delegate authority and responsibility.
- Prepare and administer budgets; allocate limited resources in a cost-effective manner.
- Effectively conduct meetings and make presentations to various groups.
- Prepare clear and concise reports, correspondence, and other written materials.
- Establish and maintain a variety of filing, record-keeping, and tracking systems.
- Operate office equipment and computer applications related to the work.
- Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
- Use English effectively to communicate in person, over the telephone, and in writing.
- Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
EDUCATION AND EXPERIENCE:Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:Equivalent to a bachelor’s degree from an accredited college or university with major coursework in engineering, architecture, or a related field and four (4) years of increasingly responsible experience in coordinating capital projects, planning or designing public facilities, or involvement in construction management for public projects.
LICENSES AND CERTIFICATIONS:- Possession of a valid California Driver’s License by time of appointment and a satisfactory driving record.
PHYSICAL DEMANDSMust possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect City development sites, including traversing uneven terrain, climbing ladders, stairs, and other temporary or construction access points, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking and driving between work areas is required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 10 pounds.
ENVIRONMENTAL ELEMENTSEmployees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees occasionally work in the field and may be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
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