Veterans Affairs, Veterans Health Administration
Health System Specialist (Executive Assistant to the Deputy Director)
Portland, Oregon
Summary: The incumbent serves as a major advisor and Executive Assistant to the Health Care System Deputy Director at the VA Portland Health Care System (VAPORHCS). In partnership with Division Leaders, the incumbent is responsible for the overall daily operation and long-term management of the Health Care System Deputy Director's Strategic Business Unit.
Responsibilities:
- The incumbent independently identifies and collects necessary data, including legislative and program data and interviews with senior management, program officials, Veterans, employees, and supervisors; assembles and assesses information gathered; formulates findings, conclusions, and recommendations; presents results in written and oral form.
- Assists the Deputy Medical Center Director with complicated assignments especially in regards to analysis and support during medical center integration planning.
- The incumbent is involved at all levels and provides input to and makes decisions that impact VAPORHCS and VISN 20 Network matters.
- Serves as the Program Manager for the Veterans Family Advisory Board (VFAB) Program, ensuring the program meets the required standards, guidelines and/or criteria.
- Keeps the Deputy Director informed of program/policy changes, developments, and/or proposals impacting the facility's VFAB program.
- Proactively works with various groups, committees, and sub-committees to identify needs and initiate, develop and execute projects.
- Conducts special studies on manpower, space, and equipment utilization to facilitate resource management decision-making by Executive Leadership.
- Provides staff support in human resources, equipment, and space planning process and performs administrative functions for staff programs.
- Plans and accomplishes special projects, advises top managers on major office issues; leads, conducts and participates in complex management studies and reviews.
- Selects qualitative and quantitative methodologies appropriate to the subject under examination and organizes and leads integrated process teams throughout the organization.
Work Schedule: Monday - Friday; 7:30 AM - 4:00 PM
Position Description Title/PD#: Health System Specialist (Executive Assistant to the Deputy Director)/PD21510-0
Physical Requirements: No special physical demands are involved except the ability to work under pressure, tight time deadlines, and rapidly changing priorities - The work requires substantial walking throughout the VAPORHCS. The incumbent may work irregular hours. Travel may be required.
Qualifications: To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement. GS-12 grade level: One year of specialized experience (equivalent to the GS-11 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position.
Specialized experience includes: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities.
Examples of specialized experience would typically include:
- Develops and coordinates internal review systems to assure that both clinical and administrative activities are in compliance with agency, accrediting, regulatory requirements, and resource sharing organizations and contracts.
- Plans and accomplishes projects and performs staff support work in short and long range planning efforts.
- Supports executive leadership responsible for planning, organizing, developing, directing, and evaluating operations.
- Analyzes data, identifies trends and concerns of issues and brings to leadership's attention, those areas where possible discrepancies exist.
Education: There is no educational substitution at this grade level.
Additional Information: Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer (TJO). Participation in the seasonal influenza program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date.
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