WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
Department Summary:
UT Southwestern Medical Center is one of the 10 best large employers in the United States and among the top 5 of healthcare employers, according to the America's Best Employers 2022 list compiled by Forbes. UTSW is also ranked as the top healthcare employer for diversity in the US according to the America's Best Employers for Diversity 2022 list compiled by Forbes and Statista; and we are the only healthcare institution listed among the top 20 employers nationally.
The Department of Neurology at UT Southwestern Medical Center is a nationally recognized leader in the comprehensive management of neurological conditions. Our vibrant department comprises more than 75 full-time faculty in 12 subspecialty sections, supporting a spectrum of complex and innovative approaches to neurological care, a broad range of novel research programs, and a panoply of educational opportunities for trainees. The department offers access to the latest innovative treatments in one of the most rapidly advancing fields of medicine and features an Advanced Comprehensive Stroke Center and a Level-4 NEAC Epilepsy Center. Through collaborations with the O'Donnell Brain Institute, the department is building state-of-the art facilities for drug and device testing and bringing current and new faculty together for collaborative research on brain disease therapy.
Position Summary & Preferred qualifications/experience:
As part of the department finance team, this Supervisor position will be providing oversight and management of the grants and contracts team. Specific job duties would include providing recommendations to management on process improvement/quality assurance, directly assisting researchers with grant/contract related problems, acting as the liaison between the department and the institutional Sponsored Programs Office, and provide oversight of financial transactions and reports. Ideal candidates would have previous experience in University Grants & Contracts work, preferably in an academic medical center or healthcare setting.
Candidates are encouraged to provide a cover letter detailing their past experience/skills and interest in the position. Candidates must possess and be able to demonstrate the following preferred qualifications/experience:
- Demonstrated customer service skills
- Ability to interact with various communication styles
- Demonstrated experience working effectively in a team environment to support multiple stakeholders
- Demonstrated ability to communicate effectively, both verbally and in writing.
- Proactive work ethic
- Process-oriented
- CRA-certification is preferred
The department will provide career development and continuing education opportunities.
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
- PPO medical plan, available day one at no cost for full-time employee-only coverage
- 100% coverage for preventive healthcare-no copay
- Paid Time Off, available day one
- Retirement Programs through the Teacher Retirement System of Texas (TRS)
- Paid Parental Leave Benefit
- Wellness programs
- Tuition Reimbursement
- Public Service Loan Forgiveness (PSLF) Qualified Employer
- Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
Required
- Education
Bachelor's Degree In business administration, public administration, or related field
- Experience
5 years Experience in business or public administration and Applicants without the stated degree, but with significant additional professional applicable experience may be considered in lieu of education requirement.
JOB DUTIES
- Provide administrative support to researchers by negotiating and processing confidentiality agreements, clinical trial agreements, and amendments/addenda.
- Handles ongoing grants management issues on items such as: obtaining required reports, interpreting award conditions, and acquiring approvals for various changes in awards or handle ongoing trial agreement management issues such as: negotiating the terms of the contract to the mutual satisfaction and requirements of the institution and the funding source, obtaining appropriate application materials, verifying budgetary requirements, and acquiring approvals at all levels.
- Provide guidance and assistance to researchers for contract/proposal development and submission by reading and interpreting sponsor guidelines for application preparation and content. Reviews and checks application materials for completeness, accuracy, and adherence to sponsor and/or institutional guidelines. Process and mail agreements/proposals in timely manner to obtain appropriate signatures.
- Manage workload priorities; assign and delegate responsibilities to contracts specialists. Serve as first point of contact for inquiries from researchers, coordinators, financial analysts and other University and hospital staff. May review work in Director's/Supervisor's absence.
- Monitor workflow of office and ensure compliance with policies and procedures of university and department. Develop standard operating procedures to streamline workflow.
- Handle post-contract execution inquiries regarding payment of invoices, payment schedule, and other contract terms. Verify and approve check acknowledgement letters of receipt of contract funds. Serve as liaison between researchers and sponsors over funding issues.
- Assists Director and Assistant Director in development, implementation, and recommendation of department policies and procedures.
- Provides funding opportunity information to potential applicants by reading newsletters and announcements. Searches potential sponsor and/or grant websites to identify and match sponsor(s) with researcher. Sends application materials and information to researcher.
- Assists Director with Electronic Research Administration. Assists Director in preparation of UT Southwestern Research Administration News.
- Works with Director/Associate Dean for Research on special projects and reports.
- Make presentations to faculty/staff and outside groups on behalf of Office of Grants Management/Clinical Trials Office regarding grants/contracts management.
- Performs other duties as assigned.
SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO Statement
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
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