Medical Affairs/Medical Education Coordinator Austin, Texas, United States; Remote, United States

Tbwa Chiat/Day Inc • Austin, TX, United States • $200k - $250k / year • 2w ago

Medical Affairs/Medical Education Coordinator

Austin, Texas, United States; Remote, United States

HeartFlow, Inc. is a medical technology company advancing the diagnosis and management of coronary artery disease, the #1 cause of death worldwide, using cutting-edge technology. The flagship product—an AI-driven, non-invasive cardiac test supported by the ACC/AHA Chest Pain Guidelines called the HeartFlow FFR CT Analysis—provides a color-coded, 3D model of a patient’s coronary arteries indicating the impact blockages have on blood flow to the heart. HeartFlow is the first AI-driven non-invasive integrated heart care solution across the CCTA pathway that helps clinicians identify stenoses in the coronary arteries (RoadMap Analysis), assess coronary blood flow (FFR CT Analysis), and characterize and quantify coronary atherosclerosis (Plaque Analysis). Our pipeline of products is growing and so is our team; join us in helping to revolutionize precision heart care.

HeartFlow is looking for a program coordinator to support our medical affairs team. We are on a trajectory for growth and there is a lot of opportunity to grow alongside the company.

Job Responsibilities:

Support regional, field-driven programs that require internal and external faculty.
Liaise with and schedule physician faculty calendar invitations, prep meetings and other education-related needs.
Build and maintain registration in SalesForce.com/Blackthorn.
Coordinate meeting logistics for customer-facing educational programs: registration, travel, hotels, meeting space, catering, printing/shipping, post-meeting surveys, and reports.
Modify and gain internal approvals for invitations and registration sites.
Support back end of Zoom webinars for virtual programs.
Support Open Payments reporting.

Collaboration and General Support:

Work closely with the field sales, medical affairs, marketing, market access, accounting and other departments across the organization.
Manage Medical Affairs invoices and payments.
Conduct other administrative tasks for the Medical Affairs team.

Skills Needed:

Preferred experience in the medical device or pharmaceutical industry working with Health Care Professionals (HCPs).
Some experience in meeting planning and coordination.
Excellent organizational, time management and written/verbal communication skills along with the ability to manage and prioritize multiple programs at once.
Must be detail-oriented and a self-starter that can work independently in a work from home environment.
Experience with Blackthorn Event App a plus.

Ability to travel within the US up to 10%.

A reasonable estimate of the base salary compensation range is $53,000 to $80,000 per year, cash bonus, and stock options.

HeartFlow, Inc. is an Equal Opportunity Employer. We are committed to a work environment that supports, inspires, and respects all individuals and do not discriminate against any employee or applicant because of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. This policy applies to every aspect of employment at HeartFlow, including recruitment, hiring, training, relocation, promotion, and termination.