The City of Annapolis, Maryland, a small yet diverse and complex municipality, is searching for an individual to lead its Finance Department of 22 full-time staff. Functions within the department include billings and collections, accounting and financial reporting, debt management, banking and investments, budget, risk management, payroll, and accounts payable. Applicants should have experience in the management of complex financial operations and the supervision of multiple financial functions, which includes the ability to both run a complex organization and have their hands on the details. Government financial management experience is preferred but not required.
GENERAL STATEMENT OF DUTIES: Performs complex administrative and professional work involving the planning, organizing, and directing of the City financial activities. These activities include financial planning and management, budget and strategic planning, accounting, auditing, pension administration, debt management, cash management, revenue management, management information technology and associated financial systems, and risk management; does related work as required.
DISTINGUISHING FEATURES OF THE CLASS: The Finance Director formulates policy for and directs and coordinates the work of employees engaged in various phases of fiscal administration. The primary emphasis is upon the formulation and execution of broad financial policies and coordination of the work within the department and with other departments and agencies. General direction and supervision is exercised over specialized financial operations. The Finance Director advises and consults with the Mayor and City Council and with department heads on fiscal problems and prepares or has prepared data which is essential to policy and administrative determinations. The work performed is subject only to general direction of the Mayor. Independent judgment is exercised on administrative aspects of the work.
EXAMPLES OF WORK: (Illustrative only)
- Plans, organizes, directs and participates in all City financial activities including budgets, payroll, pension, revenues, disbursements, information technology, etc.;
- Plans, organizes and reviews the work of subordinates, establishes objectives, motivates, and provides feedback;
- Prepares the City's operating and capital budgets, including instructions, coordination of Council and public review, prepares revenue and expenditure estimates, prints and distributes all documents;
- Reviews proposed legislation, supervises preparation of fiscal notes on each;
- Supervises, reviews, and implements changes brought about by internal audit procedures;
- Directs the operation of the City's Management Information Technology (MIT) function;
- Oversees and coordinates the sale of bonds to finance capital project activities;
- Supervises and directs Risk Management and associated Self-Insurance Fund activities;
- Coordinates, directs, reviews and maintains records of the Police & Fire Pension System, including investments;
- Supervises, directs and coordinates grant administration of all grant revenue received or disbursed by the City;
- Directs and reviews internal audits of departments and units handling cash and maintaining subsidiary accounting records;
- Directs and prepares analysis to answer questions from Mayor and Council and Citizens;
- Coordinates with other governments such as the County and the State on issues crossing jurisdictional boundaries;
- Directs the planning, organization and maintenance of central accounting systems, including pre-audit, posting of expenditures, accounting controls, revenue administration, investment programs and other related activities;
- Supervises preparation of accounting statements on City financial affairs to administrative officials and the general public and directs preparation of revenue, expenditure, debt, cost and other statements;
- Proposes and reviews proposed ordinances and resolutions relating to expenditures, revenues, tax levies and other fiscal problems;
- Plans for, directs and reviews the result of internal audits;
- Consults with and advises administrative officials on the financial conditions of the City;
- Directs receipt, deposit and investment of City monies, together with records thereof;
- Plans continuous internal audits of departments and units handling cash and maintaining subsidiary accounting records;
- Sells bonds and notes for funding capital projects.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: Comprehensive knowledge of the principles, methods and practices of municipal finance; comprehensive knowledge of modern office practices and procedures and of standard office and accounting equipment; comprehensive knowledge of the principles and practices of public administration; comprehensive knowledge of the approved principles and standard practices of centralized, budgetary and accrual accounting, treasury management, revenue and license administration and purchasing; ability to plan, organize and direct the work of several separate operating units engaged in a variety of financial and related activities; ability to prepare and submit clear, concise and accurate reports either orally or in writing; ability to establish and maintain effective working relationships with other employees, governmental officials and the general public; good professional judgment; good physical condition.
ACCEPTABLE EXPERIENCE AND TRAINING: Extensive progressive experience in governmental financial planning and administration, including extensive supervisory experience and graduation from a college or university with major in accounting and preferably a Master's degree in business administration or public administration; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities. Possession of a valid and current Certified Public Accountant (CPA) license encouraged or preferred. Physical ability: ability to sit continuously at a computer terminal or receptionist station for extended periods; ability to operate standard office equipment including copier, computer, fax machine, mailing machine, etc.; ability to reach into file drawers in standard four-drawer filing cabinets.
Visual ability: sufficient to effectively operate office equipment including copier, computer, etc.; to read and write reports, correspondence, instructions, etc.
Hearing ability: sufficient to hold conversation with other individuals both in person and over a telephone; ability to hear recording on transcription device.
Speaking ability: sufficient to communicate effectively with other individuals in person and over a telephone. Freedom from mental disorders which would interfere with performance of duties as described.
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