Location: Bowling Green, KY
Category: Staff
Posted On: Fri Sep 27 2024
Job Description: Purpose of Position:
The Director for Budget and Financial Reporting is responsible for managing the financial operations of a comprehensive housing program consisting of 15 residence halls and 2 apartment complexes with a capacity of 5,300 students. This role will oversee all financial reporting, budgeting, forecasting, financial analysis, and compliance requirements. The position reports to the Assistant Vice President of Student Engagement and Executive Director of Housing and Residence Life. The Director collaborates with the Executive Director of Housing and Residence Life and the SLF Board of Directors to develop and implement financial strategies that support the organization's mission and goals. The WKU Student Life Foundation was created to facilitate the purchase, recapitalization, and renovation of the students' residential facilities at Western Kentucky University.
Primary Areas of Duties:
Financial Management:
- Manage and oversee all financial operations, including accounting, budgeting, forecasting, and financial analysis.
- Ensure the accuracy and completeness of financial records, including the general ledger, accounts payable and receivable, payroll, fixed assets, and other financial systems.
- Prepare and present financial reports to the Executive Director and Board of Directors, providing analysis and recommendations as needed.
- Ensure compliance with all financial reporting and regulatory requirements, including annual audits and other reporting requirements.
- Manage relationships with external partners, including banks, auditors, and other financial service providers.
- Manage and oversee accounting, budgeting, forecasting, and financial analysis for a complex construction project.
- Manage the Aramark Dining accounts, collaboratively working with the AVP for Student Engagement and the Resident District Manager.
Budgeting and Forecasting:
- Develop and oversee the annual budgeting process, collaborating closely with Executive Director and the Housing Leadership Team to develop realistic and achievable budgets.
- Monitor actual performance against budget and provide regular updates and analysis to the Executive Director, Housing and Residence Life Leadership Team, and Board of Directors.
- Develop and maintain financial forecasting models that support long-term financial planning and decision-making.
Board Relations and Reporting:
- Report on the financial performance of the organization to the Board of Directors, including regular updates on budget performance, forecasts, and financial risks and opportunities.
- Collaborate with the Executive Director and Board of Directors to develop and implement financial policies and procedures that align with the organization's values and strategic goals.
Tax Filing and Compliance:
- Oversee all tax filings (Form 990 and 1099's) and compliance requirements, ensuring that the organization follows all relevant laws and regulations.
- Manage relationships with external auditors and other financial service providers to ensure compliance with all reporting and regulatory requirements.
Primary Job Duties and Responsibilities:
- Performs all tasks associated with month-end and year-end close. Prepares income statement, balance sheet, cash flow statement and account reconciliations and performs general ledger analysis.
- Develops the annual SLF budget based upon analysis of historical data and future trends and input from housing leadership team.
- Prepares and presents quarterly financial reports to the SLF board and bondholders along with an analysis of the reports.
- Oversees the annual audit of the SLF financial statements. This includes preparing the annual audit report and providing all documentation as required by the auditors.
- Maintains the database for all fixed assets for SLF.
- Assists the Executive Director of Housing and Residence Life with the negotiation of new bond issues.
- Assists the Executive Director of Housing and Residence Life with the annual negotiation of property and liability insurance.
Secondary Duties and Responsibilities:
- Prepares ad hoc financial reports and analysis as needed.
- Serves as internal liaison with departments on campus such as accounting, payroll, and student employment and external liaison with bondholders and auditors.
- Trains current and new staff on the WKU purchasing and pro card guidelines.
- Trains current and new staff on the WTE (web time entry) approval process of approximately 250 student workers.
- Tracks and reconciles expenditures and balances the WKU Foundation endowment accounts.
Leadership:
- Serves on the Housing and Residence Life Leadership Team.
- Attends enrollment management and budget meetings with the Executive Director to forecast and prepare the annual budget.
- Serves as the Treasurer for the Student Life Foundation.
- Serves on the master plan committee for new construction and renovation projects, offering financial recommendations.
- Creates budgeting and purchasing presentations.
- Trains the professional and student staff on the university purchasing process.
Knowledge and Skills Considered Essential for Success:
- Proven record of successful financial management, including experience developing and implementing financial strategies, developing and managing budgets, and overseeing financial reporting and compliance.
- Excellent analytical, problem-solving, and decision-making skills.
- Effective organizational and time management skills and ability to work independently.
- Proficiency in use of computer, including software application in MS Office Suite (Word, Excel, Outlook).
- Supervisory experience with demonstrated ability to supervise and lead.
Job Requirements: - Bachelor's degree in accounting and/or finance with a strong knowledge of general ledger and financial statement reporting and budgetary procedures and practices.
- At least 5 years of progressively responsible experience in financial management.
Additional Information: Salary Range: $70,500 - $82,000
Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.
Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.
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