Academic Personnel Analyst

College of Charleston • Los Angeles, CA, United States • $200k - $250k / year • 1m ago

Position Summary

The incumbent will serve as a resource to the Department Chair, Vice Chair, Chief Administrative Officer and serves as the Academic Personnel Coordinator for the Department of Ecology and Evolutionary Biology. The AP Coordinator is responsible for managing all phases of academic actions, payroll, and HR transactions for the 25 full-time ladder, 8 non-ladder and all academic appointees employed in EEB. The incumbent will generate academic dossiers, gather and analyze information to support academic policies and procedure development and provide data to support numerous departmental initiatives and committee. The incumbent is responsible for matters such as, new position creation, onboarding, visa and labor relations. The AP coordinator is responsible for payroll preparation, processing, and monitoring; benefits orientation and analysis; ensuring accuracy, appropriateness, and compliance.

Salary & Compensation

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

Working knowledge of UCLA academic personnel and payroll policies, procedures, and processes.
Broad based and detailed working knowledge of Departmental and University policies and procedures, specifically; The Call, Academic Personnel Manual, UCLA Policies and Procedures Manuals, and Affirmative Action Policies.
Analytical ability in interpreting policies and procedures and the ability to accurately convey information verbally and in writing.
Demonstrated skill in setting priorities, which accurately reflect relative importance of job responsibilities to complete work in a timely manner when there are frequent interruptions, changes in workload, and competing deadlines.
Excellent interpersonal skills to communicate and interact effectively, courteously, and diplomatically with individuals or groups representing various backgrounds and at various levels in the organization.
Ability to communicate effectively using appropriate grammar and vocabulary. Skill in writing clear, concise, logical, and grammatically correct forms, correspondence, and memos.
Demonstrated ability to operate a personal computer and various office-related software (such as Microsoft Word, Excel, Access, Outlook, etc.)
Ability to think critically to review detailed dossiers, payroll data, and other materials to catch discrepancies and inaccuracies.
Demonstrated listening skills to accurately understand instructions and to carry out related tasks.
Demonstrated ability to work independently with minimal supervision, take initiative, problem-solve, and follow-up to completion.
Skill in systematically organizing and maintaining materials, information, and files (electronic and physical) to effectively accomplish duties and tasks.
Skill in using other UCLA on-line systems, such as UCPath, Dossier database, UC Recruit, OPUS, Interfolio, I-9 Tracker, dossier database, UCOats, and TRS.
Working knowledge of UCPath to process a wide range of personnel and payroll transactions according to University procedures.
Demonstrated knowledge of and skill in using UC systems to generate pay accurately and by established deadlines.
Working knowledge of University healthcare benefits and eligibility requirements, as well as other benefits, such as FMLA, as they pertain to academic employees.
Demonstrated skill in computing ratio rates and percentages to process monthly payroll.
Knowledge of University fund accounting systems and ability to review and understand accounting documents and ledgers.
Working knowledge of University policy and Federal regulations concerning confidentiality of records. Ability to handle confidential and sensitive information with discretion.
Working knowledge of Cognos/CDW to pull reports from UCPath.
Working knowledge of alien tax information, immigration, and employment requirements (Preferred).