Project Coordinator (Development & Construction)
Rexford Industrial Realty, Inc. (NYSE: REXR) is a leading, publicly traded industrial real estate investment and management company operating over 32 million square feet of industrial properties throughout Southern California.
We are looking for a Project Coordinator who will be an integral member of the construction team. The position is responsible for the administrative organization of construction projects as well as basic oversight of project schedules, budgets, and tasks. The role is closely integrated with the Construction Managers (CM’s) assigned to each project, and as such is highly collaborative and educational.
Location: Hybrid - Los Angeles, CA
Responsibilities include but are not limited to:
- Set up and maintain electronic file database for each project
- Assist in preparing and updating comprehensive budgets and schedules through the duration of each project (Software utilized is Yardi and Smartsheet’s)
- Assist CM in the preparation and issuance of contracts and Work Orders for consultants, contractors, and vendors
- Ensure new contracts are fully executed, properly entered into the project database, and coordinated with the accounting team
- Track and manage contemplated budget variances, change orders, and reallocations for each project
- Ensure change orders are properly executed, the project database is updated accordingly, and all updates are coordinated with the accounting team
- Review substantial completion certificates and ensure all required project close out documents are obtained on time
- Review invoices with CM and monitor compliance to contract requirements ensuring all conditions are satisfied before invoices are approved for payment.
- Ensure all project-related invoices including requests for payments, purchase orders, invoices from vendors, and similar documents are being processed by the accounting team
- Collect lien releases from Contractors and suppliers; track preliminary notices and conditional/unconditional lien release waivers.
Qualifications:
- Experience with industrial, retail, or office construction is preferred.
- 3-5 years of experience in construction administration
- Must be proficient in MS Word, Excel, Project, and Outlook, and proficient in learning and mastering new software applications (i.e. Smartsheets, Yardi, TotalBid)
- Construction accounting experience and proficiency in Yardi accounting software a plus
- Ability to communicate effectively verbally and in writing using email, voice, and project management software; provide clear, concise direction and rapidly respond to inquiries.
- Ability to multi-task and prioritize critical tasks; work efficiently
- Ability to problem-solve and learn new technologies, and work processes
- Working knowledge of construction contract terms
Compensation
Rexford Industrial's total reward plan includes a premier benefits package, bonus eligibility, and long-term stock incentives. The expected hourly rate range for this role is $28.85 to $33.65 (annualized equivalent of $60,000 to $70,000), with a 10% discretionary annual bonus target and stock grant eligibility. *The actual base salary and total compensation offered depend on a variety of factors, which include, without limitation, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location where the job will be performed. The final base salary and total compensation will be described in any offer letter.
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