Posting Details
Position Information
| Job Title |
Central Supply Supervisor |
| Department |
Student Store (SF) |
| Campus |
San Francisco |
| Posting Number |
201303825P |
| Full or Part Time |
Full Time |
| Open Date |
10/02/2024 |
| Open Until Filled |
Yes |
Position Summary Information
Under the supervision of the Clinic Operations Director, oversees central supply operations to ensure all clinic and preclinical supply requirements are fulfilled and oversees the procurement, distribution, and inventory management of dental materials and supplies.
University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.
Essential Functions
- Manage the distribution of dental materials to clinical and pre-clinical areas; coordinate with department chairs and clinic managers to forecast and meet supply needs; address inquiries and resolve issues related to supply orders and inventory.
- Develop and maintain relationships with suppliers to ensure timely and cost-effective procurement of dental materials; assist with monitoring and evaluation of vendors to ensure they meet the standards for quality, reliability, and cost-effectiveness; implement improvements as necessary.
- Oversee inventory control processes, including ordering, receiving, storing, and distributing dental materials; conduct regular inventory audits and cycle counts.
- Implement inventory management best practices to minimize waste and ensure optimal stock levels; prepare and present reports on inventory status, procurement activities, and departmental performance.
- Assist Clinic Operations Director in the development and implementation of strategic plans for materials management, securing clinical and simulation supplies at the lowest possible cost.
- Participate in performance improvement and continuous quality improvement activities.
- Work with Sterilization and Dispensary Manager to monitor the condition of dental equipment; identify items in need of repair or maintenance; coordinate with vendors and service providers to arrange equipment repairs and maintenance.
- Supervise and provide leadership to central supply staff; manage, coach, and assign tasks; monitor performance and provide feedback; ensure compliance with university procurement policies and procedures.
- Participate in university committees related to materials management, procurement, and operational efficiency as needed.
- Promote and enforce safety protocols within the central supply area.
- Perform all other duties as assigned by the Clinic Operations Director.
Minimum Qualifications
Knowledge of:
- Dental terminology
- Dental materials and equipment
- HIPAA regulations and other state required guidelines
- Dental materials and their application in general dentistry
- Infection control protocol and requirements
Experience:
- Minimum of 3 years of experience with clinical materials and equipment procurement in a high volume dental or medical setting
- Previous experience in a leadership role
Education:
- High school diploma or equivalent
Working Conditions:
- Position is full-time, eight hours per day, five days per week. Occasional weekend work is expected and required.
Preferred Qualifications
Knowledge of:
- Microsoft Word, Excel, and Outlook.
- Inventory acquisition and supply management
Ability to:
- Provide leadership, coaching, training, guidance and mentorship
- Problem solve efficiently and effectively
- Build collaborative relationships with other department leadership
- Communicate effectively with a diverse population of patients, students, staff, faculty and administration
- Foster a positive and productive work environment
- Adapt quickly and effectively to change
- Perform responsibilities in a deadline-oriented environment
- Demonstrate sound decision making and professional judgment consistent with university mission statement.
- Analyze data and make informed decisions
- Work with minimum supervision.
- Work comfortably and supportively in a team setting
- Maintain a high level of productivity
- Maintain confidentiality of information
- Utilize inventory management software.
Experience:
- Previous supervisory experience.
Education:
- Bachelor's degree in related field
- Vocational courses or certificate programs in inventory control/central supply highly desirable.
Other:
- Experience and sensitivity in working with people of diverse backgrounds and cultures.
- Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
- Ability to engage and integrate culturally responsive practices and knowledge in their work.
Physical Requirements
- Frequent use of computer keyboard, mouse, and telephone.
- Requires walking & sitting; occasional standing, reaching, bending and lifting
- Occasional lifting of up to 40 lbs.
- Exposure to infectious diseases and hazardous materials is possible, adherence to safety protocols is essential.
Hiring Range
$74,613.35 - $111,008.18 per year. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer.
Background Check Statement
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.
AA/EEO Policy Statement
University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.
