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Field Operations Director I (Mid-Atlantic Region)
Work Location: Maryland
Job Type: Part time
To advance the purpose of InterVarsity, this position provides administrative and operational support to the assigned field supervisor, including office administration, event and meeting planning, records management, and initiation of internal and external communication. Work reflects Biblical standards of excellence, integrity, and partnership. This position exercises a wide degree of creativity, latitude, discretion, and independence to accomplish goals, objectives, and assignments. This position is designed to be 10 hours a week and can be done remotely.
MAJOR RESPONSIBILITIES
Personal:
- Be a maturing disciple of Jesus Christ: growing in love for God, God's Word, God's people of every ethnicity and culture, and God's purposes in the world
- Maintain spiritual disciplines for personal and ministry growth
- Model wisdom and maturity in the balance of family, church, and ministry life
Operational and Administrative:
- At higher levels, may oversee and supervise assigned administrative and operational associates and volunteers
- Manage daily, weekly, and monthly details of the office, including supplies, phones, and correspondence
- Maintain files, mailing lists, meeting minutes, contacts, and staff/faculty/volunteer/ministry partner lists
- Manage and update assigned calendars with staff-related events and dates
- Pay and record office-related invoices; prepare and submit expense and PCard reports to accounting
- Manage office equipment including Proxe Stations, projectors, camcorders, and display boards
- Create and manage assigned reports, presentations, and projects
- Coordinate, plan and manage meetings and events and related resources
- Negotiate with vendors for supplies and meeting/event logistics and process contracts related to same
- Manage and track staff application materials, performance reviews, chapter affiliation submissions, Fall Field and Annual Field reports, alumni forms, and related materials
- Act as Workday Learning Partner, enrolling and tracking completion of courses assigned to staff in Workday Learning, and related duties
- Act as contact between supervisor, team members, and other staff directors, leaders, staff, faculty, and students
- Oversee compliance with national requirements, processes, and procedures
- Serve as Regional Contract Administrator
- Other duties as assigned
Organizational Communication:
- Prepare, direct, and coordinate information between supervisor, campus staff and/or staff on other teams
- Expedite and manage communication with team members, staff, vendors, program participants and others as needed
- Website maintenance as assigned
- Partner with:
- Human Resources on staff applications and performance reviews
- Accounting on budgets and expense reports
- Legal on contractual matters
- Advancement on ministry partner development
- Draft and maintain various forms of correspondence and communication
Develop and help the region maintain a funding base and prayer support:
- Communicate regularly with current and potential donors, churches, prayer support team members, friends, and family regarding ministry with InterVarsity
KNOWLEDGE/SKILLS/ABILITIES
- Excellent written and verbal communication skills
- Able to handle sensitive information in a confidential manner
- Develop and maintain positive working relationships
- Always demonstrates respect and professionalism
- Commitment to and ability to work in a diverse environment
- Appropriately self-manages time, projects, priorities, and assigned work
- Work is accurate, thorough, timely, and of high-quality
- Able to identify and resolve problems that inhibit the implementation of plans; perseveres to overcome obstacles and accomplish tasks
- Works well under pressure, requires minimal supervision, takes initiative, is teachable, is a self-starter, offers suggestions and anticipates needs
- Skilled at organization, planning, and hosting different types of events and meetings
- Actively listens and gives appropriate feedback/responses
- Able and willing to ask others for financial, prayer, and practical help
QUALIFICATIONS
- Annually affirm InterVarsity’s Statement of Agreement (Doctrinal Basis and Purpose Statement), as well as embrace InterVarsity’s Code of Conduct, affirmations on the ministry of women in InterVarsity, and statements on Biblical multiethnicity and human sexuality
- Bachelor’s degree or equivalent education/experience
- Two or more years previous administrative, project, and event management experience preferred
- Project management and event management certification desired
- Working knowledge of Microsoft applications, including Word, Excel, PowerPoint, Outlook, Teams, SharePoint, and Publisher
- Familiarity with web-based applications and tools such as Google Docs, Zoom, Survey Monkey, Mail Chimp, and collaboration technology
- Familiarity with social media tools
- Available to travel for business to local and out-of-town management meetings, including the triennial Urbana Student Missions Conference and National Staff Conference
WORK ENVIRONMENT/PHYSICAL REQUIREMENTS
This position leads ministry in an administrative environment. A designated office space may or may not be available. The staff is required to travel to on-campus and off-campus sites as appropriate. Off-campus travel includes, but is not limited to: student ministry conferences, Ministry Partnership Development meetings, and InterVarsity-sponsored training sessions, meetings, and conferences. The staff is regularly required to communicate with others, and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc. This is largely a sedentary role; however, some filing is required. This requires the ability to lift files, open filing cabinets and bend or stand as necessary. The employee must occasionally lift, organize, and set up office products, supplies, boxes, tables, booths and related materials weighing up to 20 pounds.
Pay Range: $18.26 - $24.34 per hour
Pay: This position is funded through personal fundraising. Accordingly, compensation will vary based on the ability of the individual to secure a donor team to fund the cost of his/her salary. The anticipated salary range for this position on a full-time basis (40 hours/week) is dependent on a variety of factors, including location and cost of living. The actual salary received, including any geographic adjustment to account for location and cost of living, is subject to the individual’s ability to raise funds necessary to cover the full amount of such salary within the range set forth in the job posting details.
Benefits:
We offer a competitive benefits package, including health care and retirement savings with a match. Eligibility is based on employee type and hours worked. Benefits include the following:
- 403(b) Retirement Savings Plan
- 403(b) matching contributions
- Dental insurance
- Employee assistance program
- Employee discounts
- Flexible work schedule
- Flexible spending accounts
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Vision insurance
Equal Employment Opportunity: InterVarsity Christian Fellowship/USA is both an equal opportunity employer and a faith-based religious organization. We conduct hiring without regard to race, color, ancestry, national origin, citizenship, age, sex, marital status, parental status, membership in any labor organization, political ideology, or disability of an otherwise qualified individual. The status of InterVarsity Christian Fellowship/USA as an equal opportunity employer does not prevent the organization from hiring staff based on their religious beliefs so that all staff share the same religious commitment. Pursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e 1(a)) InterVarsity Christian Fellowship/USA has the right to, and does, hire only candidates who agree with InterVarsity’s Statement of Agreement: Purpose and Doctrinal Basis because InterVarsity believes that each and every staff plays a vital role in advancing InterVarsity’s mission and purposes.
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