Principal's Secretary - Office Specialist I
The Waterville Central School District is seeking a candidate for a full-time, 12 month position in the Junior Senior High School office. The ideal candidate can handle a fast-paced environment with an outstanding ability to multi-task and a collaborative nature. Please see the following job description for details:
PRIMARY FUNCTION:
Under general supervision of the High School Principal, the Secretary provides support to the High School Principal and Assistant Principal by performing a wide variety of administrative secretarial and clerical duties requiring a high level of organization and frequent contact with the public, administration, students, faculty, and staff.
ESSENTIAL JOB FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
- Provide clerical and administrative support to the principal, assistant principal; and support teaching staff as policy directs.
- Ensure that the school operates in a consistently organized manner every day.
- Act as liaison between the community, the school and other internal and external stakeholders.
- Maintain and oversee all recordkeeping for students and staff.
- Act as first point-of-contact to callers, relay messages, and transfer calls as appropriate.
- Arrange conferences, meetings, and travel reservations for administrative personnel both using school resources and out-of-school arrangements.
- Complete forms in accordance with school and district procedures, following education legislation.
- Compose, type, and distribute staff and department meeting notes, routine correspondence.
- Generate and distribute reports as appropriate.
- Handle visitor inquiries, and direct them to the appropriate person according to their needs.
- Locate and attach appropriate files to incoming correspondence requiring replies.
- Open, read, route, and distribute incoming mail and other material and prepare answers to routine letters.
- Set up and maintain paper and electronic filing systems for records, correspondence and other material.
- Collect and disburse funds from cash accounts; keep accurate records of collections and disbursements.
- Record attendance and absences; make phone calls as appropriate.
- Order, track and dispense supplies.
- Review work done by others to ensure that school formatting and content policies are followed; revise as necessary.
MINIMUM QUALIFICATIONS – TRAINING, EDUCATION AND EXPERIENCE:
Ability to sit for an Office Specialist I civil service exam.
KNOWLEDGE AND ABILITIES:
Google, Student Information System (School Tools), Frontline, Clear Track, Modern Office Practices and Procedures, Other Office Equipment.
ABILITY TO:
- Plan, organize, and coordinate clerical operations requiring effective accountabilities and accurate controls working independently with little or no direction.
- Interpret, implement, and maintain current knowledge of applicable laws, codes, policies, procedures and District regulations governing work scope.
- Maintain current knowledge of new developments related to work scope.
- Analyze situations accurately and adopt effective courses of action.
- Manage competing priorities and time.
- Establish and maintain effective working relationships among diverse groups of students, parents, and staff.
- Successfully interact with administration, teachers, staff, parents, students, and partner agencies.
- Compile statistical data accurately.
- Prepare and maintain accurate records and reports.
- Maintain accurate and confidential records.
- Complete work as directed despite frequent interruptions.
- Exhibit professional demeanor while performing job duties.
WORKING CONDITIONS:
Office environment; fast-paced work; constant interruptions. Competitive Benefits Package.
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