Our Mission
We in Boston University Development & Alumni Relations (DAR) harness the power of philanthropy to make an excellent education accessible and welcoming to all, and to advance BU’s global leadership in research, scholarship, artistic creation, and professional practice. To support our work, we have built—and are continuing to build—an outstanding team of dynamic, mission-driven advancement professionals who constantly strive to create an environment where everyone belongs.
Gift Accounting Manager
This position will organize and assign gift accounting responsibilities daily and will evaluate, recommend changes and enforce gift procedures to ensure effective and efficient operations. This position oversees the gift receipting process daily and annually, in accordance with applicable IRS regulations. They are also responsible for reconciling gift entry with gift deposits in coordination with the Cashier’s office, updating donor records based on supporting gift documentation, and transforming data received through data loads from various on campus.
Responsibilities:
Gift Accounting
- Manage daily delegation of work among Data Specialists. Prepare, triage and assign gift processing duties daily based on the volume of gift processing requests. Review and prioritize gift processing requests based on donor priority and assign to staff accordingly to ensure timely processing. Review entry to ensure accuracy and efficiency in process. Reconcile gift batches with separate merchant service accounts and amounts received at the bank.
- Review Gifts & Records procedures to ensure the team meets target goals for daily processing and ensure an efficient operation including ensuring gift receipts are processed by the team on schedule.
- In collaboration with the Assistant Director of Gifts & Records, provide training recommendations for staff and facilitate trainings for the Gifts & Records team in proper gift processing procedures.
- Maintain comprehensive electronic gift back up in an organized and accessible manner.
- Identify gift discrepancies and assign integrity projects (correcting recognition credits, standardizing attribute fields, pledge application/adjustments, updating appeal codes).
- Oversee the receipting process for all donations to the University, including daily review of receipt production and regular review of receipt templates.
- Scan checks to deposit directly to the bank; prepare cash and foreign check deposits for the bank and process related batches.
- Provide timely and accurate gift processing. Handle complex donations including stocks, wire transfers, planned gifts, and other transaction types as needed.
Advancement and Donor Relations Services
- Contact donors regarding gift related errors and communicate regularly with cashiers and payroll offices.
- Research giving history as needed and respond to gift and data inquiries from colleagues.
- Revise, document and manage the tribute notification process, in collaboration with Stewardship and Donor Relations.
Records and Database Management
- Responsible for ensuring timely updates to biographical information and ensuring data accuracy.
- Lead data integrity efforts through monitoring and implementation of effective review procedures.
- Assist in identifying data discrepancies and complete data integrity projects.
- Participate in special short-term or long-term database projects as necessary.
Required Skills
- Bachelor’s degree
- A minimum of three years of relevant experience
- Familiarity working with constituency records
- A strong penchant for confidentiality
- Ability to change priorities while maintaining a high level of attention to detail
We want someone who embodies our values:
- Teamwork, transparency, and mutual respect.
- Diversity, equity, inclusion, and a commitment to belonging.
- Integrity in how we work and how we treat one another.
- Strategic thinking and curiosity.
- Continuous growth and improvement.
- Joy and shared appreciation for working hard toward goals that matter.
If this resonates with you and you want to help us in our ambitious next campaign, we encourage you to apply. If you are hesitant to apply because you have not previously performed every responsibility listed in the description, but you do possess transferable skills and the defined qualifications, we still want to hear from you and welcome your application.
To learn more about Development & Alumni Relations at Boston University, and other job opportunities, please stop by the DAR Talent website: https://www.bu.edu/dar-talent/.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.
If you require a reasonable accommodation in order to complete the employment application process, please contact the Equal Opportunity Office at 617-358-1796.
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