Position Summary:
This position, which reports to the Chief Financial Officer, is responsible for the supervision and direction of the accounting staff. The Director of Finance is responsible for oversight of financial statement preparation and reporting, production of the operating, capital and grant program budgets, general ledger maintenance, and is the primary liaison with the Affiliate’s independent auditors. Additionally, the Director of Finance will oversee the preparation of grant vouchers for reimbursement, as well as financial performance reports for all Affiliate departments and external reporting such as the NYS Cost Report and PPFA financial reporting.
Essential Functions:
- Oversee completion of all monthly and quarterly PPHP, PHPPAF and PPHPAF Votes reports on a timely basis, including, but not limited to, financial statements, cash flow projections, general ledger analyses and reports, and bank reconciliations.
- Review and approve all data entered into Finance department record keeping systems and, ultimately, the general ledger and financial statements; oversee accurate and timely recording of all revenues, expenses, cash receipts and disbursements.
- Oversee the tracking of capital expenditures and maintenance of the fixed assets ledger.
- Responsibility for performance of cash receipts systems, controls, and reporting for all Affiliate facilities, including administrative centers as well as all medical facilities.
- Oversight of all Affiliate payroll functions, processes and systems and collaborates on any planned upgrades or process changes with the VP, Human Resources and Compliance.
- Review, reconcile and approve bi-weekly payroll.
- Ensure that all outside filings (including, but not limited to reports to PPFA, New York State Department of Health, New York State Departments of Labor and Taxation and the IRS) are prepared and filed on a timely basis.
- Act as liaison and in partnership with management and staff to support organizational reporting activities.
- Develop, review and update Finance Department accounting policies and procedures, ensuring compliance with internal control standards and PPFA standards.
- Coordinate and develop the Affiliate’s annual operating, cash and capital budgets, providing periodic updates, reviews, forecasts and projections as necessary.
- Provide periodic financial analyses of operations, using the monthly financial results to initiate discussions and plans of action with appropriate management to address and resolve significant revenue and cost variances. Identify appropriate metrics to benchmark with the respective department heads to have early warning signs.
- Coordinate and collaborate the preparation of budgets for public sector grant programs, funding proposals and new grant programs; work with Program Directors to prepare budgets for private grant applications.
- Ensure the General Ledger is maintained to support the various reporting requirements, including but not limited to, PPFA required reporting, NYS Cost Report and grant vouchers. Oversee the preparation of the grant vouchers for publicly funded agencies.
- Oversee and coordinate quarterly CRQM audits.
- Assist Chief Financial Officer with preparation of annual department workplan and periodic updates.
- Support the Budget & Finance Committee of the Board of Directors, and related subcommittee(s), by coordinating all meetings, materials, reports and communications; attend meetings, both live and via teleconference, as scheduled.
- Continuously assess workflow of the finance department for efficiency and effectiveness and oversee the implementation of improvements.
- Serve as a contributing member of the Affiliate Leadership Team.
- Assume other duties as assigned by the Chief Financial Officer.
Non-Essential Functions:
- Regularly checks personal PPHP email account for important affiliate-related communications, at least every 24 hours.
- Assume responsibility as after-hours administrator in charge (AIC) for the entire affiliate, as scheduled.
Qualifications:
- Bachelor’s degree in accounting, business or finance; Master’s degree preferred.
- Minimum five years plus of progressive financial management experience, predominantly in the healthcare industry.
- Demonstrates a successful track record in managing, supervising, directing and coaching staff for efficiency and optimal productivity.
- Excellent analytical ability and organizational skills including priority setting and decision-making.
- Strong communication and interpersonal skills and ability to motivate and work well with a diverse group staff.
- Microsoft Excel super user; knowledge of Microsoft Access a plus, demonstrates overall proficiency in Microsoft suite.
- Ability to work as a collaborative team member.
- Excellent communications skills.
- Ability to work flexible hours including evenings and weekends.
- Commitment to the goals of Planned Parenthood.
Salary and Benefits:
$90,000 - $120,000 annual salary depending upon new graduate or years of relevant experience. Includes: extra shift incentive program, quarterly clinician incentive program, and an additional quarterly incentive program. In addition: PPHP offers a comprehensive and competitive benefits package including Medical, Dental, Vision, Life, STD/LTD, Voluntary Benefits, may be eligible for a (Paid) Maternity Leave after one year of employment, Tuition Reimbursement Program, Preceptorship Bonus, Quarterly Bonus program and a 401(k) Plan with a match.
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