The Senior Director is responsible for the contracting, project management, vendor management, and spend reduction for non-clinical spend. The Senior Director will also play a leading role in managing centralized health-system initiatives, working with internal/external partners. He/she will manage a team comprised of Central Office support positions.
This position requires an experienced sourcing background associated with indirect materials and services, as well as strong analytic and problem-solving skills. This position also requires strong reporting and presentation skills to communicate initiatives status at all levels of the hospital system.
NYC Health + Hospitals’ Supply Chain Services is an enterprise-wide centralized department which solicits proposals, and negotiates/enters into contracts for goods, services, software, pharmaceuticals, consultants, staffing, and construction for NYC Health + Hospitals’ eleven acute hospitals, six long-term care facilities, numerous clinics, correctional health services, 45,000 staff, with an annual spend of approximately $1.5 billion. Supply Chain services also works closely with facility-based materials management, inventory management, distribution and logistics.
SUMMARY OF DUTIES AND RESPONSIBILITIES:
- Serves as an operational resource for internal team members for expedited problem identification and resolution, provision of project-specific updates, team interactions and deadlines.
- Leads projects, attends meetings, develops scopes of work, requests for proposals and other solicitation documents, meets with vendors, and prepares reports with key stakeholders which may include timelines, resource needs, and potential obstacles for each project. Utilizes standard project management tools and summary documents to track and communicate status of projects.
- Analyzes business needs and ensures that functional and technical requirements are documented.
- Develops communication strategy and establish communication plan.
- Performs necessary investigations, analyses, and evaluations to determine project feasibility.
- Prepares routine project status reports.
- Provides regular project status information to team members, including attending required meetings and following-up on action items.
- Ensures adherence to protocols, procedures, and project plans.
- Establishes project goals and measurements of success.
- Ensures each project deliverable has clear completion criteria and acceptance plan.
- Maintains all relevant documentation and communications as part of program library.
- Provides direction and support to the project team ensuring the team is informed of all project changes, decisions, etc. that may affect the success of the project.
- Establishes and maintains collaborative relationships within the system in order to obtain information and content from providers and colleagues to foster successful project completion.
- Supports short and long term operational/strategic business activities - by developing, enhancing and maintaining project information and models. Also develop and implement effective/strategic business solutions through research and analysis of data and business processes.
- Develops and manages best-practices and tools for performance improvement plan execution and management. Identifies and manages performance improvement dependencies and critical path issues.
- Ability to coordinate or manage multiple projects across the Health System.
- Adheres and assists with business operations and project specific quality documents (for example: SOPs, work plans/practices, training guides).
- Excellent planning and problem-solving skills.
- Excellent communication skills and ability to communicate effectively with all levels of the organization.
- A highly-motivated and meticulous individual with excellent problem-solving and communication skills to join a fast-paced, growth-oriented work environment in a cutting-edge field of business transformation.
- Oversees all Central Office administrative functions for Materials Operations.
