Nakuuruq is seeking a Senior Executive Assistant to work in the Northern Capital Region (NCR) in support of a program supporting the Administration for Strategic Preparedness and Response (ASPR).
Nakuuruq is seeking a Senior Executive Assistant to work in the Northern Capital Region (NCR) in support of a program supporting the Administration for Strategic Preparedness and Response (ASPR).
Responsibilities- Provide direct support to Senior Government personnel in both administrative and support services.
- Oversee executive assistants tasks and programs.
- Coordinate activities with direct reports and other staff.
- Review documents for ASPR executives.
- Manage schedules, answer phones, make appointments, and conduct action items for Government personnel.
- Greet guests.
- Answer telephones, route calls, and take messages.
- Schedule and monitor the staff calendars.
- Organize files and other written communications.
- Coordinate activities with direct reports and other staff.
- Take meeting notes and prepare correspondence for signature.
- Make travel arrangements and prepare travel vouchers.
- Coordinate special projects such as white papers, reports, and briefings.
- Edit and update documents such as white papers, reports, staffing/hiring, management directives and policy.
- Provide meeting notes/minutes, action items and schedules of activities for Front.
- Office personnel and groups.
- Review and write executive correspondence and documents.
- Pick up and deliver mail.
- Track/manage office supplies.
- Format documents, route, and track approvals.
- Check, track, maintain and distribute specified email ‘in-box’ for various functions, such as proposal and/or invoice submissions.
- Other clerical/administrative tasks, as required.
- Track Broad Agency Announcement (BAA) process, to include:
- Daily monitoring of the BAA inbox for white paper and proposal submissions,
- Enter BAA submissions into the ASPR Knowledgebase and onto the internal tracking spreadsheet,
- Reference current BAAs to determine appropriate points of contact within C&G and BARDA and distribute submissions accordingly,
- Update and maintain the internal BAA tracking spreadsheet as submissions move along through the process,
- Answer inquiries from companies regarding the status of their submissions, and
- Provide BAA submission updates at biweekly team meetings.
Qualifications- Bachelor’s of Arts (BA) or Bachelor’s of Science (BS) degree in a relevant field.
- 4-6 years of experience in an executive assistant position.
- Proficient using Microsoft Office Suite of programs including Word, Outlook, PowerPoint, and Excel.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Ability to work independently, self-motivated, and proactive.
- Meet deadlines with high quality work in a fast-paced environment.
- Very strong interpersonal skills and the ability to build relationships with stakeholders.
- Track record of delivering well-organized and accurate work.
- Excellent critical thinking, written and verbal communication skills.
- Must be able to pass an HHS Public Trust background check.
Desired Qualifications
- Experience using Microsoft SharePoint.
Pay Range40.00-43.27
BenefitsSCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.
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