The Director of Payroll and Timekeeping will report to the Assistant Commissioner for Human Resources and work closely with the HR team to develop and execute strategy, trainings, and key initiatives related to Human Resources with a focus on supporting payroll and overseeing timekeeping operations.
The Director will help to ensure that TLC is in compliance with all applicable civil service laws, employment laws and collective bargaining agreements as well as the Agency’s policies and procedures. The successful candidate will be knowledgeable in the City’s standard operating procedures on time and leave, recurring increment payments, CityTime and payroll procedures.
The Director will provide a full range of HR support across multiple HR functions and aid in the design, development, and execution of HR-related projects including the creation of internal standard operating procedures, process improvement and NYC mandated projects and responsibilities.
Director’s responsibilities include, but are not limited to the following:
Specific Responsibilities:
- Communicate new City, Agency and CityTime policies and procedures and ensure staff awareness.
- Analyze current procedures for streamlining unit operations; advise staff of procedural updates and monitor their implementation and accuracy as well as create quality assurance procedures.
- Provide a high-level of customer service to employees and investigate discrepancies.
- Provide effective leadership and direction to team member(s) and direct reports.
- Processes the managerial lump sum for separating managers.
- Perform related assignments and special projects.
- Serves Security Officer for personnel systems.
- Performs timekeeping functions.
- Testifies as an expert at unemployment hearings, grievances, conferences & disciplinary hearings or employment litigation trials.
Timekeeping
- Oversee all Timekeeping functions.
- Review, update and maintain the agency’s Time & Leave policies.
- Ensure staff are properly recording their time as per Citywide Time and Leave Rules.
- Develop and lead Time and Leave training for all new hires and current staff.
- Maintain CityTime approval trees/workflows for units, bureaus, and departments.
- Prepare and review CityTime and CHRMS reports.
- Oversee the management of all special leave of absence requests in compliance with current Federal/State/local mandates.
Payroll and Operational Compliance
- Oversee all Payroll functions.
- Ensure compliance with all payroll directives, policies and procedures issued by the New York City Offices of Payroll Administration, the Comptroller and Labor Relations regarding payments to employees.
- Audit all activities leading to the production and distribution of bi-weekly payroll.
- Ensure accuracy of pay authorizations, additions to gross and collective bargaining increases with information provided by the appropriate oversight agencies.
- Generate Ad Hoc CHRMS, PMS and RMDS reports.
- Oversee Motor Vehicle and Parking Fringe benefits procedures.
- Review and Process Equity Panel.
- Ensure accuracy and reporting of retro pay triggers, one-time payments, one-time deductions and supplemental payroll requests.
- Support the review of payroll reports such as the 160, 161, 700, 320 and check to check reports on a regular basis.
Minimum Qualifications
1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.
Preferred Skills
- 2+ years of leadership experience with proven success in effectively managing a team.
- Minimum 2 years of experience leading Time and Leave and/or payroll processes via citywide HR platforms (e.g. CityTime, PMS, RMDS, CHRMS, Pi, Remedy, NYCAPS, and Worker’s Compensation).
- Demonstrated knowledge of Citywide Time and Leave policies and procedures.
- High volume data entry, tracking and administrative support experience using MS Word, Excel and PowerPoint.
- Excellent customer service skills and professionalism across all levels of stakeholders and colleagues.
- Demonstrated history of handling confidential information.
- Dynamic individual with strong work ethic, attention to detail, and ability to manage multiple priorities in a timely fashion with limited supervision.
- Ability to work well in a fast-paced environment.
- Ability to perform a variety of administrative duties, including but not limited to reviewing, analyzing and reconciling data to proactively identify solutions.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
