The Senior Director of Commercial Strategic Sourcing will lead and manage all aspects of the commercial services and travel and entertainment operations. The Senior Director of Commercial Strategic Sourcing has overall ownership of the Sourcing process at Otsuka for Media Planning & Buying, Marketing Agencies, Trade Shows, Market Research, Patient Support and Promotions and all spend categories of Travel and Entertainment. This position will partner with the Executive Leadership Team (ELT), Business Owners, and delegated functional sourcing teams to drive the greatest value possible for the organization as we buy goods and services. This role is responsible for the development and execution of the company's overall Sourcing Strategy and Category Management practice in these categories. This role will provide insight and input into all policies, processes, and systems related to Strategic Sourcing in OAPI/OPDC, and partners with other key Sourcing stakeholders in Corporate Services, Supply Chain, R&D, Regional (OAI), and with our parent company in Japan. The Senior Director of Commercial Strategic Sourcing will also partner with the FP&A teams to understand the future investment plans from the business and identify cost optimization opportunities through strategic sourcing and leading category management practices, maximizing value and minimizing risks for Otsuka.
Job Description
The Senior Director of Commercial Strategic Sourcing leads a team of ~5 individuals focused on driving an efficient and effective Sourcing process. Responsibilities include the following areas:
Overall Responsibility Strategic Sourcing area
- Partners with the ELT to create a Sourcing vision and strategy that align with the needs of the business while meeting financial and operational control objectives.
- Develops relationships with key vendors that enables more effective negotiations, support, and outcomes for the company.
- Ownership of Category Management and Strategic Sourcing policies, processes, and systems. Builds and develops high performing team; inspires excellence.
- Point person for significant sourcing activities including negotiation of contracts with highest value / highest impact to the company. Several of these contracts will be more than $100M.
Strategic Sourcing Vision, Strategy, and Objectives
- Creates, communicates, and executes against a common vision and strategy for Strategic Sourcing at Otsuka. Partners with Business leaders and other key stakeholders to gain their perspectives and endorsement of the vision and strategy.
- Develops strategic objectives for the sourcing organization based on the vision; what needs to happen by when; where will the impact be felt; how we will measure whether the team has been successful in delivering to the objectives.
- Establishes measurements of success (KPIs) and appropriate processes to capture, consolidate and report on performance versus objectives.
- Provides regular reporting of progress and important observations to key stakeholders including ELT, extended Leadership Team, our Board and others.
Strategic Sourcing Process and Policy
- Develops and maintains processes and policies that enable achievement of the Strategic Sourcing vision.
- Builds processes and policies that have a "business first" focus, providing efficiency and effectiveness that makes it easier to source goods and services with more consistent, reliable results.
- Drives appropriate training and education for the business on why Sourcing policies are important and how following them helps the organization to get better outcomes.
- Ensures appropriate controls are in place to meet regulatory requirements (i.e. J-sox, Third Party Risk Management, etc) but also to ensure best practices in Sourcing.
Strategic Sourcing Execution
- Oversees the team's daily activities around sourcing projects and related (contracts, POs).
- Develops and implements operational metrics to ensure continuous monitoring and process improvement.
- Partners with Financial Operations, HR, and other key process owners to ensure Sourcing model is meeting the operational needs of the organization, in addition to the strategic.
Organizational Design and Development
- Develops the key capabilities needed to be a successful member of the Sourcing team using benchmarking, best practices, and feedback from the business customers.
- Creates capabilities matrix for team roles and ensures hiring and training practices are aligned with required capabilities.
- Creates job descriptions aligned with the required capabilities and ladders.
- Develops a career ladder for team with specific capabilities required at each level with the ladder.
- Supervises and mentors team members, provides continuous coaching feedback and individual development plans for direct reports.
Qualifications/ Required
Knowledge/ Experience and Skills:
- Comprehensive knowledge of Sourcing and sourcing strategies; demonstrated expertise in the discipline.
- Experience supervising a strategic sourcing team.
- Experience interacting with senior level clients and vendors; able to evaluate situations from multiple angles and sensitive to stakeholders needs while maintaining focus on bringing the best value to the organization.
- Evaluating and developing procurement strategies to maximize efficiency and minimize cost.
- Expert on practices for negotiating supplier contracts that lead to the greatest value for money for the organization.
- Establishing a world-class category management organization model and metrics.
- Launching and managing financial KPI's for Sourcing, such as deflation, productivity, and working capital optimization.
- Expert level knowledge of key Pharmaceutical spend categories, including Commercial (Advertising and Promotion), CW, and Information Technology spend.
- Demonstrated understanding and experience with multiple business areas on developing sourcing category strategies.
- Understands key financial and operational controls needed to run a Sourcing organization in the Pharmaceutical industry.
Skills and Experience
- Minimum of 15+ years of diverse experience in varying Strategic Sourcing roles including the ability to lead a transformation of a sourcing organization.
- Executive presence and influence with demonstrated ability to tell a story and influence the direction of the organization including at the most senior levels of the organization.
- Outstanding communication skills, ability to speak to the business and simplify complex technical sourcing aspects into concepts the business can understand, assess, and ultimately use to make decisions.
- Strong customer service focus and ability to think, plan and act at the enterprise versus functional level. Experience listening to client needs and partnering to deliver results that are mutually beneficial for the client and the organization.
- Specific experience in leading large, complex sourcing projects and supporting Senior Leadership on development of the sourcing strategy, management of risks and issues and the execution of the project to deliver the greatest value for money for the organization.
- Demonstrated ability to design, develop, and implement a robust Sourcing process and high performing Sourcing team in support of this process.
- Effective influencing and negotiating skills, both external and internal, and ability to flex influence with various levels of the organization.
- Superior analytical skills, able to rapidly understand and synthesize disparate data into meaningful information to support critical business decisions.
- Strong understanding of the pharmaceutical industry and development/commercialization of new drugs.
Education
Bachelor's degree in Business, Supply Chain, or relevant technical expertise. Advanced degree (MBA/MS) preferred.
Competencies
- Accountability for Results - Stay focused on key strategic objectives, be accountable for high standards of performance, and take an active role in leading change.
- Strategic Thinking & Problem Solving - Make decisions considering the long-term impact to customers, patients, employees, and the business.
- Patient & Customer Centricity - Maintain an ongoing focus on the needs of our customers and/or key stakeholders.
- Impactful Communication - Communicate with logic, clarity, and respect. Influence at all levels to achieve the best results for Otsuka.
- Respectful Collaboration - Seek and value others' perspectives and strive for diverse partnerships to enhance work toward common goals.
- Empowered Development - Play an active role in professional development as a business imperative.
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