Job Title: Chief Accounting Officer

Department: Finance

Reports To: CFO

FLSA Status: Exempt

Date: 12/11/2022

Position Summary

The CAO reports directly to the Chief Finance Officer. The CAO oversees the day to day activities in the finance department including accounts payable, payroll, patient accounting and revenue cycle management for the hospital, clinics, and other areas of operation. The candidate should have extensive knowledge of revenue and cash management processes including billing, collections, coding, medical records, accounts receivable, accounts payable, financial reporting and month-end close processes.

Essential Duties & Responsibilities

Supervises entire accounts payables function
Books all income received in QuickBooks
Reconciliation of income received with Revenue Cycle Director report
Responsible for month end activities
Preparation of monthly income and expense reports for the partner and CEO for each location
Preparation of expense allocation report of common expenses
Deposits all checks as received
Balances accounts payable on monthly basis
Supervises utilization and payment of credit cards
Manages funds transfer and availability between different bank accounts
Reporting of daily bank balances to partners
Supervising reconciliation of all bank accounts
Preparation of consolidated reporting on monthly basis
Manages most of the insurance policies
Reconciliation of payroll with ADP by-weekly report
Managing all inter-company reconciliations
Allocation of payroll expenses between different locations
Allocation of insurance expenses between different locations
Prepares budgets for each location
Supervises reconciliation of co-pays
Primary contact for bank for all required documents
Sends fund breakup of money received in US Bank to Revenue Cycle Director on a daily basis.
Partners with Auditors and assists with obtaining information needed for the audits conducted and provide full support
Responsible for yearend journals required for auditing purposes
Miscellaneous ad hoc reporting of P&L, reclassification of expenses, Fixed assets register, Vendor listing etc.
Managing and supervising all day-to-day accounting and reporting for all entities.
ASC 842 - Finance leases and Operating leases Working
Perform other duties as assigned

Safety/Infection Control

Demonstrate knowledge of and adhere to regulations policies and procedures pertaining to safety, emergency preparedness, infection control, OSHA, fire safety and hazardous materials.

Performance Improvement

Participate in performance improvement activities as necessary.

Customer Service

Maintain confidentiality of patient related issues and adhere to all HIPAA rules and regulations.
Demonstrate effective interpersonal skills.
Treat all patients, visitors, and staff members fairly and with respect.
Utilize effective communication methods and skills.

Qualifications

EDUCATION & EXPERIENCE

A bachelor's degree in business or equivalent and five to seven years of proven success in high-tech account management.
Two to five years of experience as an account manager, product manager or project leader in an online commerce or supply chain venue.
Must be proficient in written and verbal communication skills. Ability to establish and maintain effective working relationships with hospital district staff and community. Must have 3-5 years’ experience in a leadership role.

LANGUAGE/MATH/REASONING ABILITY

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to speak effectively before groups of customers or employees of organization.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

COMPUTER SKILLS

To perform this job successfully, an individual should have knowledge of Word Processing software and Internet software.

Competencies

Analytical – Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
Design - Generates creative solutions; Uses feedback to modify designs; Demonstrates attention to detail.
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
Interpersonal - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to other ideas and tries new things.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
Team Work - Balances team and individual responsibilities; Exhibits objectivity and openness to other views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Recognizes accomplishments of other team members.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Change Management - Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results.
Delegation - Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.
Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Inspires respect and trust; Accepts feedback from others; Provides vision and inspiration to peers and subordinates; Gives appropriate recognition to others; Displays passion and optimism; Mobilizes others to fulfill the vision.
Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
Visionary Leadership - Displays passion and optimism; Inspires respect and trust; mobilizes others to fulfill the vision; Provides vision and inspiration to peers and subordinates.
Cost Consciousness - Works within approved budget; Contributes to profits and revenue; Conserves organizational resources.
Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; Builds a diverse workforce.
Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Dependability - Follows instructions, responds to the Board of Director’s direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.
Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

Physical Demands

The physical demands for this position include: adequate vision, hearing, and repetitive motion.
Light physical activity performing non-strenuous daily activities of an administrative nature.
Ascending or descending stairs, ramps and the like, using feet and legs and/or hands and arms.
Substantial movements (motion) of the wrist, hands, and/or fingers in a repetitive manner.
Bending legs downward and forward by bending leg and spine.

Work Environment

Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.

Employee Signature

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Printed Name

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Employee Signature Date

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The Woodlands Specialty Hospital

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