Full job description

Introduction:

The State of Connecticut, Division of Criminal Justice (DCJ) is responsible for the investigation and prosecution of all criminal matters in the State of Connecticut. It is an independent agency of the executive branch of state government, established under the Constitution of the State of Connecticut. The Division is composed of the Office of the Chief State's Attorney, located in Rocky Hill, Connecticut, and the Offices of the State's Attorneys for each of the thirteen Judicial Districts in the State of Connecticut.

About this Position:

We are recruiting for a full-time DCJ Associate Accountant for the Office of the Chief State's Attorney in Rocky Hill, CT.

Your Role:

The position works Monday - Friday, based on a 40-hour work week, with core hours of 8:00am - 5:00pm. The individual in this role will be responsible for establishing and implementing accounting sub-systems, such as procedures for paying and collecting activities, as well as establishment of account chartfield for classification of transactions. This individual will also administer fiscal aspects for approval of grant expenditures, analyzing grantee financial records and reports for compliance with grant expenditure requirements. Salary is subject to collective bargaining agreement.

NOTE: Incumbents will be required to complete a background check prior to the start date.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Division of Criminal Justice this class is accountable for performing the most complex accounting tasks within a variety of accounting programs and systems. This class may also be accountable for lead or consultative responsibility.

EXAMPLES OF DUTIES

Establishes and implements accounting sub-systems such as procedures for paying and collecting activities, procedures for issuance of grants, loans or subsidies, establishment of rates or schedules of fees, establishment of account charts for classification of transactions;
Maintains fiscal controls by authorizing non-routine expenditures based on management priorities and policies, examining data and making recommendations regarding timing and amounts of expenditures;
Manages various phases of budget preparation and control such as preparing estimates of costs of existing or new programs, offices or divisions, preparing budget requests, appropriation schedules, monthly budget reports and year end budget reports;
Administers fiscal aspects of grant programs by reviewing funding applications for approval, researching and preparing estimates of costs of proposed grant programs, interpreting grant contracts for approval of grant expenditures, analyzing grantees financial records and reports for compliance with grant expenditure requirements;
Monitors fiscal aspects of contract administration by reviewing and interpreting contracts for approval on non-routine expenditures, preparing or approving schedules of fees in regard to specific contracts;
Determines priorities;
Provides staff training and assistance;
Conducts or assists in conducting performance evaluations;
Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;
May coordinate unit workflow;
May assign and review work;
May establish and maintain unit procedures;
Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of professional accounting principles and practices including governmental accounting and budgeting;
Skills
- interpersonal skills;
- oral and written communication skills;
Considerable ability to analyze and evaluate financial records, methods and procedures;
Ability to devise and install accounting procedures and systems;
Supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Seven (7) years of experience in accounting or auditing.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been at the level of Accountant, Auditor or Accounts Examiner with responsibility for the exercise of independent analysis and judgement in the application of professional accounting principles and practices.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training in accounting or a closely related field may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
A Master's degree in accounting may be substituted for one (1) additional year of the General Experience.
Certification in any of the following may be substituted for one (1) year of the General and Special Experience: Certified Public Accountant, Certified Internal Auditor.

PREFERRED QUALIFICATIONS

Preference will be given to candidates with the following:

Experience analyzing and evaluating accounts, ledgers, and expenditure data;
Experience with interpreting federal and state laws, statutes and regulations;
Experience administering, preparing, monitoring and managing state and federal grant budgets, and tracking of associated expenditures;
Experience requesting federal reimbursements, utilizing federal draw systems, preparing federal reports and utilizing federal reporting systems;
Experience analyzing financial statements, reconciliations, and preparing financial reports and complex journal entries;
Proficiency in CORE-CT financial modules and EPM or STARS reporting;
Experience working with Microsoft Office 365 Suite with emphasis in Excel; and
Strong interpersonal, written, and oral communication skills.

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State of Connecticut Division of Criminal Justice

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