Medical Meeting Event Manager (Pharma/Life Sciences)

Job ID:

102084

Job Type:

Full Time

Category:

Hospitality Hotel

Posted:

2024-10-24

Location:

Plainsboro, NJ | United States

Job Description:

Medical Meeting Event Manager (Pharma/Life Sciences) from the Company Maritz Inc.. This latest job opening is open to job seekers who have a Bachelor Degree. Candidates must be based in New Jersey or the surrounding area and able to come into the office in Plainsboro, NJ 2-3 days a week.

Job Responsibility:

The Medical Meeting Event Manager is the client liaison and project leader for programs focused on Health Care Professional attended meetings.

CLIENT/ATTENDEE:

Independently interfaces with day-to-day client contact to ensure business objectives and people impressions are executed.
Provides high touch personalized service for Health Care Professionals (HCP).

SUPPLIER/PARTNERS:

Identifies and recommends potential vendors/venues for meeting related services.
Manages the selection of vendors to implement logistics and production based on client aligned suppliers.
Supervises all suppliers and labor partners at meetings to provide an appropriate environment for all attendee personnel.

ESSENTIAL FUNCTIONS:

REPORTING & FINANCIAL MANAGEMENT:

Responsible for client budget management and monitors project expenses.
Responsible for processing all expense reimbursements & payments for HCP attendees.
Responsible for timely and accurate program reconciliation, and submission of HCP transfer of value reporting.
Responsible for program forecasting and updating financial systems.
Analyzes all post-meeting costs and uses data for future meeting development.

HCP MEETINGS COMPLIANCE OVERSIGHT:

Ensures compliance with applicable organizing, consents, and attendance tracking procedures for meetings and events.
Maintains current understanding of local and global policies and guidelines applicable to pharmaceutical meetings.
Coordinates escalation and resolution of exceptions related to healthcare provider interactions.

PROJECT MANAGEMENT:

Manages overall project timeline and deliverables including client expectations and business objectives.
Monitors attrition dates, cancellation policies; ensures contracted services are executed.
Manages the preferred partner relationship for meeting planning and execution.

MEETING MANAGEMENT/PLANNING/EXECUTION:

Creates and executes communication plans for all managed meetings.
Develops and executes any related RFPs required for execution of meeting logistics.
Oversees management of on-site communications and logistics during events.

Qualifications:

Bachelor's degree or equivalent experience required.
3+ years of experience in pharmaceutical meeting/event planning.
Strong knowledge of program/event design, management, and budget maintenance.
Professional oral presentation and writing skills required.
Ability to travel up to 30% of time required.
Working knowledge of FDA regulations and PhRMA guidelines strongly desired.

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, and more. Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Maritz is an Equal Opportunity Employer.

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Maritz Inc.

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Medical Meeting Event Manager (Pharma/Life Sciences)