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Executive Assistant, Chief Development Officer

Posted Date: Jul 16, 2024

Requisition Number: 122463

Job Location: Hershey, PA
This is a Hybrid work location role within our Best of Both Flex Work model. Expectation is remote work Monday and Fridays; in-office collaboration Tuesday-Thursday. Flex time appropriate with advance communication with the leader.

The Hershey Executive Committee (EC) is seeking a team-inspiring, energized, and assertive Executive Assistant to support the Chief Development Officer.

Our new teammate is a skilled professional, which means we will give you ownership of several outcomes. The activities to deliver excellent outcomes will be achieved in partnership with your EC teammate but you design how we get there together. Here are just a few things you’ll own:

Planning and executing connections and meet-ups among dozens of different stakeholders in and outside of Hershey. Figuring out how to maximize the time we spend together is a fundamental component of your work.
Developing content for strategy, projects, board meetings, and other critical deliverables in a way that conveys information that resonates with its intended audience. This content includes Board presentations, which are time intensive, maybe even late at night or on weekends, and require significant creative thinking and excellent visualization skills.
Enabling EC members to be the most effective team possible by collaborating with leaders, other members of the EC support team, and external partners. We need your help to get stronger as a team. You are part of the extended EC team on day 1. This role isn’t for you if you don’t love to solve problems with the input of others.
Prepare the EC member for commitments, including internal townhalls, team meetings, Global Management Business Reviews (GMBR), and so on. We operate on a 5-, 3-, and 1-year business cycle. The EC meets weekly as a team to discuss the most critical work to deliver on our long-term value creation commitments. If you love to think ahead and ask great questions, consider this opportunity a strong fit.
Extensive “first-level” point of contact and people skills ideally with the desire to or previous experience working with a broad array of strong personalities, calendar management, travel, and all other forms of communication. Often you are acting entirely on behalf of your EC teammate and the broader EC. Be ready.
Act as the facilitator and enabler of functional and unit team meetings. You are on the leadership team of the function day 1 just like you’re on the EC team day 1.
Taking a point of view, having a voice, getting people to talk are all skills that will help you deliver this commitment.
Help your EC member be a better leader who ignites the passion of others by staying connected to people…energize teams by giving people autonomy to deliver…steering the way by being as clear as possible.

Things You Need To Know Cold And Do Well To Succeed:

High level ability and proficiency with full Microsoft suite of products, with a strong focus on PowerPoint and Excel.
Strong commercial acumen or willingness to learn how we run the business.
Initiative, “event-planner-like” organization skills.
Maniacal attention to detail and responsiveness.
Strong interpersonal communication skills – listening is really important—as is questioning.
Ability to handle stressful business situations in a rapidly changing environment.
High level of confidence and protection for confidential files and communications.
Ability to juggle multiple priorities flawlessly in a cool, calm, and professional manner.
When and how to challenge and push your EC member and others to be bigger, bolder, more courageous, more compassionate, more concerned for others.
The ability to be flexible, recognizing that you may be managing several conflicting stakeholder needs and manage the stress of coming up / suggesting what the best solution.

Before You Apply:
You must love winning and want to help our business and people grow. Advanced education beyond high school is preferred because it helps teach people how to think, manage time, meet deadlines and so on. It’s ok to be super smart, savvy, and experienced, too. And, yes, we want diverse thinkers with different life experiences who create inclusivity of others by interrogating ideas and building up people.

Education:
A minimum of 2 years specialized, C-Suite Professional Administrative Training.
CPS or AA designations are preferred.
Bachelor's degree is preferred.

Experience: Minimum 2 years of administrative assistant experience at The Hershey Company or a minimum of 10 years progressive administrative experience.

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