Job Description

SUMMARY OF JOB PURPOSE:

We are searching for a skilled Accounts Payable Specialist to join our AP team to help process, track, and record payments in an accurate, efficient, and timely manner. The AP specialist will have a daily, ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners. This position will have primary responsibility for prompt and accurate processing of all vendor invoices and employee expenses, while ensuring compliance with company policies and procedures. This position will also play a role in the automation and improvement of our accounts payable processes and function.

PRIMARY JOB RESPONSIBILITIES:

Strengthen and grow relationships with vendors and suppliers through timely payments and proactive communication.
Assist in streamlining and improving the accounts payable process.
Support the F&A department in optimizing its financial processes as related to the accounts payable and expense reimbursement functions.
Process payments via various means: check, ACH, wire, for vendor payments and employee reimbursements.
Process intercompany transactions.
Process vendor invoices and credit memos to appropriate general ledger accounts.
Discern and communicate unusual or atypical transactions to F&A management.
Participate in the annual 1099 process to prepare and submit forms to recipients and remain in compliance with IRS rules and regulations.
Prepare weekly aging reports and data for management distribution for proper reconciliations for each department.
Exercise confidentiality and integrity in performing job function.
Various other duties as assigned by the Sr. Accounting Manager.

REQUIRED EDUCATION & EXPERIENCE:

Bachelor’s degree: Accounting or Finance preferred; equivalent work experience considered
5+ years’ experience in an accounts payable role
Experience in the automation/improvement of an accounts payable department
Proficient in Excel; proficiency with NetSuite and / or Concur a plus

Desired Knowledge, Skills & Abilities:

Ability to work in a fast-paced environment
Must provide excellent customer service to our internal and external customers and vendors
Sharp research and vendor statement reconciliation skills
Strong and effective written and verbal communication skill
Superb time management skills and detail orientation
Ability to maintain confidentiality of company and partner information

The above is intended to describe this job's general requirements. It is not to be interpreted as a complete statement of duties, responsibilities, or physical requirements. This job description does not restrict our manager’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions and receive other benefits and privileges of employment in accordance with applicable law.

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Engle Martin & Associates

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Senior Accounts Payable Specialist