Position Summary

Performs administrative accounting and planning assisting with the direction of activities in the Finance Department, maintains varied fiscal records and systems for the City, performs work with minimum supervision; recommends and implements improvements for office efficiency.

POSITION REPORTS TO: Assistant Finance Director

DIRECT REPORTS ASSIGNED: 0

JOB LOCATION: City Hall, 101 West 8th Street, Glenwood Springs, CO

FLSA STATUS: Exempt

CATEGORY: Full-time

HOURS: 40 hours

Essential functions

Assists in managing the entire general accounting system including payroll, accounts payable, accounts receivable, sales and use tax licensing and collection, business licensing, broadband billing, utility billing, and procurement. Performs duties requiring analysis of facts and selection of applicable methods of procedures and is proficient in computer operations and problem-solving. More specifically designs and maintains complex reports to assist the Finance Department and other departments with interactive goal. Oversees and processes bi-weekly payroll and files appropriate employee deductions and withholdings. Files quarterly and annual reports and prepares year-end W2’s. Maintains records on fixed asset acquisitions and reconciliations at year-end including associated depreciation schedules. Assists in tracking grants received including progress reporting verification of distributions and matching funds required. Manages sales tax collection process including registering vendors, answering questions, interpreting tax code, and making recommendations to management regarding tax liability. Analyzes sales tax trends, forecasts revenue, and interfaces with vendors to facilitate compliance with municipal tax code. Collects and processes utility and sales tax payments. Tracks delinquent accounts and tactfully follow-up with customers and vendors to collect payments. Coordinates with external audit firm to select appropriate vendors to audit and make recommendations on final audit findings. Performs duties requiring analysis of facts and selection of applicable methods and procedures. Assists in preparation and posting of journal entries and account reconciliations. Provides ad-hoc research and analysis in response to requests from City staff, City Council, the public, and other internal constituents. Supports month-end and year-end close processes. Assists in preparation and monitoring of annual operating and five-year capital budgets. Works with outside auditors compiling and retrieving information for completing the City’s annual audit.

OTHER DUTIES: The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Core Competencies

Demonstrate a strong team approach to customer service and staff management.
Possess effective communication and presentation skills with staff, elected officials, and the public.
Demonstrate strong organizational skills.
Must be able to work independently, use good judgment, and take initiative.
Ability to communicate effectively in English both verbally and in writing.
Willingness to help cover responsibilities of teammates temporarily during an absence.

EDUCATION, TRAINING & CERTIFICATIONS

Necessary

Bachelor’s degree in Accounting or Finance, and
Three or more years as a staff accountant with a reputable institution or
Appropriate combination of education and experience

Desired

Knowledge of Governmental Accounting principles
Two or more years accountant experience, preferably with a Municipality.

Closing Date/Time: April 11, 2024 5:00 PM

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City of Glenwood Springs

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