Purpose for the Position:
To provide the Owners, General Manager, and other management with accurate, timely, and relevant financial data with which to manage the property.

Essential Responsibilities:

Audit and accurately enter all daily revenues, receipts, and ledger balances into daily report.
Ensure Daily General Ledger and Sub-Ledger postings in timely and accurate manner.
Maintain controls for all cashier banks and petty cash funds in the hotel according to company policy.
Prepare all bank deposits, due backs, and back change orders according to EOS policies and procedures.
Responsible for Hotel Credit Policy and detailed knowledge of hotel receivables.
Reconcile daily cash deposits and credit card transmissions.
Maintain responsibility for the billing of Accounts Receivable (AR) daily. Follow up on any accounts within 3 days to ensure customer has received the invoice and does not have any questions. Follow up 30 days after the initial billing if payment has not been received.
Maintain trace system for AR collection call process per company policy and perform AR balancing function.
Perform billing and collection efforts, which may include collection calls.
Resolve all credit card disputes and charge backs in a timely manner.
Ensure timely resolution of guest phone inquiries, respond quickly to requests in a friendly manner, and follow up to ensure guest satisfaction.
Monitor and confer with Revenue Departments for potential credit issues.
Act as a liaison to other hotel departments and assist with Finance Department issues.
Enter invoices into Accounts Payable system weekly after verifying a purchase order was received from ordering department head and that the General Manager’s approval was obtained.
Maintain files of all contracts, insurance policies, tax reports, expenses, payroll, etc.
Reconcile Vendor’s statements.
Voucher A&G, PT, and EB invoices utilizing the Purchase Order and Checkbook Accounting procedures according to company policy.
Monitor and contain all property inventories to ensure proper levels without causing burdens on property cash flows.
Report to General Manager regarding approaching overtime and department spending according to updated forecast.
Reconcile taxes monthly.
Provide Management Company and General Manager with PMS/POS monthly revenue reports and ledger detail reports to use as backup for financial statements.
Prepare and coordinate month-end reports for the ADOF.
Timely and accurate processing of payroll.
Perform regular payroll audits while maintaining and enforcing payroll policies and procedures.
Assist the General Manager with the Forecast process.
Any other duties as assigned by Area Director of Finance and the General Manager.

Job Requirements:

Be an incredibly friendly, customer centric, love to smile, and radiate a positive and accommodating attitude while interacting with customers.
Bachelor’s Degree preferred.
Must have a minimum of 4 years of progressive experience in Hotel Accounting or an Accounting Degree plus 2 years of hotel accounting experience.
M3 Accounting Core experience a plus.
Understand and use math concepts.
Interpret technical information presented in mathematical or diagram form.
Work math problems quickly and accurately.
Understand and use computers and related equipment.
Must be an effective communicator – speak and write clearly to report financial information.
Be available for work evenings, weekends, and holidays.

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Bethany Beach Ocean Suites

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Accounting Manager